Team Workspace
Create a team in Vozo, assign roles, and collaborate on projects with shared access.
If you want to organize your work with colleagues or have an external team or expert assist with reviewing and editing your projects, you can create a team and share your projects with them.
How to Create a Team
Creating a team is a feature available to Business and higher-tier members.
On the dashboard page, click your avatar icon, then select Create Team from the dropdown menu.
1. Name Your Team
Give your team a name, such as your company name or project name.
You can change the name later.
2. Invite Team Members
Currently, Vozo only supports inviting members via email addresses that have not yet registered with Vozo.
You can skip this step and invite members later.
If the member’s email has already been registered with Vozo and cannot be invited, please contact our support team at support@vozo.ai. We can help manually delete that account so you can invite them again.
3. Complete Setup
Once the team is created, your workspace will automatically change to a team workspace.
All projects and points will now be shared with your team.
Roles and Permissions
Team Roles
- Admin: The team creator’s role is Admin. Admin has full permissions. (Currently, it is not possible to assign other users as Admin.)
- Editor: Editors can use the Admin’s points to create projects, and they have access to and can edit all projects within the team.
- Reviewer: Reviewers cannot create projects (and cannot use the Admin’s points), but they can access and edit limited shared projects within the team.
Role Permissions Comparison
Permission | Admin | Editor | Reviewer |
---|---|---|---|
Create Projects | ✅ | ✅ | ❌ |
Share Projects to Reviewer | ✅ | ✅ | ❌ |
Access Translate & Dub Projects | ✅ | ✅ | Access limited shared projects, cannot translate into more languages. |
Access Edit Script & Dub Projects | ✅ | ✅ | Access limited shared projects, and cannot use Points to redeem dubbing tokens. |
Access Video Lip Sync/Talking Photo | ✅ | ✅ | Access limited shared projects. |
Access Long Video to Shorts Projects | ✅ | ❌ | ❌ |
Purchase a Subscription | ✅ | ❌ | ❌ |
Manage Subscriptions | ✅ | ❌ | ❌ |
Redeem Points through Redeem Code | ✅ | ❌ | ❌ |
Manage Team Members | ✅ | ❌ | ❌ |
Duplicate Translate Projects | ✅ | ✅ | ❌ |
Delete Projects | ✅ | ✅ | ❌ |
Move Projects | ✅ | ✅ | ❌ |
Rename Projects | ✅ | ✅ | ✅ |
Manage Folders (Create, Rename, Delete) | ✅ | ✅ | ❌ |
Role Assignment Tips
- For those who need to manage and be responsible for all projects, we recommend assigning them the Editor role.
- For those who only need to manage parts of the project (such as collaborators from an agency), we recommend assigning them the Reviewer role and sharing specific projects with them.
Manage Team Members
After creating a team, click on your avatar icon and click Team from the dropdown menu. From here, you can add or manage members.
Adding New Members
- Click the Add Members button and enter the email of the person you wish to invite. Currently, Vozo only supports inviting members via email addresses that have not yet registered with Vozo.
- Click the Invite button. Vozo will send an invitation email to the provided email address.
- The invited person must click the Accept Invitation button in the email to automatically register with Vozo and join your team.
Invitation emails are valid for 24 hours. If the invited person doesn’t accept the invitation within 24 hours, please resend the invite.
The invited user must click the Accept Invitation button in the email to register with Vozo and join the team. If they directly register with Vozo, they will create a personal account and will not be able to join the team.
Managing Team Members
On the Team page, you can modify members’ roles or remove members from the team.
Share Projects
- Editors can directly access and edit all projects within the team, so there is no need to share individual projects with them.
- Reviewers can only access and edit projects shared by Admins or Editors.
To share a project with a Reviewer:
- Go to the project page.
- Click the Share button in the top-right corner.
- Select the Reviewer and share the project with them.
Once shared, the Reviewer will have access. If they haven’t accepted the invitation yet, they will gain access once they join the team.
Non-team members cannot be given access to projects. Please invite them to join the team first.
While sharing is possible within the same team, please avoid multiple people editing the same project simultaneously to prevent data overwrites.
FAQ
How many team seats are included?
How many team seats are included?
Teams created under the Business plan include 10 seats by default (including the Admin). Enterprise plans also have a default of 10 seats. If you require more seats, please contact our business manager.
Can team members use my points?
Can team members use my points?
Yes, your points are automatically shared with team members for project creation.
Members with the Editor role can use your points to create projects.
Members with the Reviewer role cannot use your points.
How to invite an already registered email to join my team?
How to invite an already registered email to join my team?
Currently, only email addresses that are not registered with Vozo can be invited to join a team.
If you want to invite an already registered email, please click the Support button in the bottom-right corner of any page or email support@vozo.ai for assistance.
We can help manually delete the existing account so you can invite the email again.
How do I rename my team?
How do I rename my team?
Click on your avatar icon on the dashboard page, go to Team, then open the Team Profile tab to edit your team name.
Can I create multiple teams?
Can I create multiple teams?
No, each account can only create one team.
How to delete a team?
How to delete a team?
Currently, deleting a team is not supported. However, you can remove all team members to ensure your projects and points are no longer shared.
What happens if my membership expires?
What happens if my membership expires?
If your Business/Enterprise subscription expires or you downgrade to a lower-tier subscription, your team access will be suspended.
You will still be able to create projects and access or edit all projects as usual.
However, your team members will no longer be able to view or edit team projects, nor use your points to create new projects.